COVID-19 Buyers

PASS and COVID-19

To help buyers across the UK public sector, BiP Solutions’ Procurement Advice and Support Service (PASS) will be creating a range of resources to help buyers navigate the challenges: ensuring that they are able to work effectively, compliantly and responsively in a dynamic and fast-changing environment.

Update – 27/07/20

Following on from our previous briefings and webinars, this briefing highlights some of the key takeaways on the Competitive Dialogue (CD) and Competitive Procedure with Negotiation (CPN) procurement procedures from the Guidance Note published recently by UK Government.

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Update – 20/07/20

Following on from our previous briefings and webinars, this briefing considers some of the key areas where change may need to be implemented by contracting authorities, to help them to safeguard their organisation, contracts and the wider public moving forward.

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Webinar – COVID-19: Latest Guidance on Competitive Dialogue and Competitive Procedure. Thursday 30 July at 11 am

This webinar will look at the latest high-level guidance on the Competitive Dialogue (CD) and Competitive Procedure with Negotiation (CPN). It will offer some best practice advice that can be used in applying the two procedures and will identify how to avoid pitfalls when running these procurement processes to help buyers to minimise risk.

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Webinar – Preparing for Procurement post COVID-19. Thursday 23 July at 11am

There can be no doubt that the procurement landscape will look different post-COVID-19. Many issues have arisen during the pandemic and some of these will shape the future of how you build specifications and what you will expect from contractors and contracts. This webinar will identify some of the areas that will require rethinking and how, whether running a tender exercise or managing a contract, the buyer will need to ensure greater emphasis is placed on the management of contracts.

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Update – 08/07/20

Following on from our previous briefings and webinars, this briefing sets out the key parts of the latest UK Government guidance and recommendations for contractual behaviour where impacted by the COVID-19 emergency.

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Update – 03/07/20

As the nation moves forward into the next phase of the response to COVID-19, the previous contractor relief provisions are likely still to be appropriate. However, contracting authorities and their contractors need to begin to plan an exit from any relief and transition to a new,
sustainable, operating model.

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Webinar – COVID-19 – Responsible contractual behaviour in the performance and enforcement of contracts. Thursday 16 July at 11am

Recent guidance from the Cabinet Office has identified the need for responsible and fair behaviour in contracts, particularly in dealing with potential disputes, to ensure better long-term outcomes for jobs and the economy. This webinar will consider the application of the guidance from the buyers perspective, considering issues around contracting arrangements, how this should apply throughout the supply chain and how it will, in the long term, protect businesses, supply chains and opportunities in the economy.

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Webinar – Recovery and Transition from COVID-19. Thursday 9 July at 11am

As normality slowly returns, following the COVID-19 pandemic, what steps should buyers start to take in terms of futureproofing contracts against unknown risks in the future? This webinar considers the latest guidance and offers some suggestions on what buyers will need to consider moving forward.

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Webinar – COVID-19: Supplier Segmentation and Contract Management During the Pandemic. Thursday 2 July at 11am

Using value and risk to segment your contracts and suppliers so that they may be appropriately managed is always important, but the current pandemic has created supply chains issues and risks which if left untreated, reduce the ability of contracting authorities to deliver services to the public. This webinar will discuss approaches to supplier segmentation, risk analysis and contract management.

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Webinar – COVID-19: Alternative Evaluation Models. Thursday 18th June at 11am

In the UK buyers commonly use a method of tender evaluation known as the standard differential model. Chances are you’ve used it and not even realised. Whilst this method has it’s benefits, it doesn’t suit every type of procurement. This webinar looks at various alternative evaluation models that are used by other buyers.

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Update – 19/06/20

Whether you’re writing, negotiating or checking contracts it can be challenging to ensure terms and conditions are appropriate for all parties and possible situations. The following examples may have increased relevance in light of the impact of COVID 19, and could have a huge impact on your organisation if things go wrong.

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Webinar – COVID-19: Contractual Clauses to Consider. Thursday 25th June at 2pm

Whether you’re writing, negotiating or checking contracts it can be challenging to ensure they’re appropriate for all parties and possible situations. This webinar will look at Force Majeure and Break clauses as well as less common ones that may impact your contracts, especially in light of the current pandemic.

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Update – 15/06/20

Following on from our previous Briefings and Webinars, this Briefing considers the use of alternative evaluation models over those commonly used in evaluating public tenders.

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Update – 05/06/20

Following on from our previous briefings and webinars, this briefing takes a high level look at the importance of contracting authorities managing any change in their contracts.

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Update – 29/05/20

Following on from our previous briefings and webinars, this briefing takes a high-level look at the importance of developing robust relationships with providers, to ensure contracts are delivered in the manner in which the authority requires and in keeping with the terms laid down in the contract.

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Webinar – COVID-19: Managing Change in your Contract. Thursday 11th June at 11am

Many contracts have experienced change in the last three months, as the need to amend or extend has impacted across all areas of procurement. Change, however, must be auditable and this webinar looks at the key aspects of managing change, past and future, to ensure your authority is free from challenge.

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Webinar – COVID-19: Developing robust Supplier Relationships. Thursday 4th June at 11am

Successful contracts depend on good contract management and good contract management depends on good supplier relations. This webinar examines some of the key factors in building a good supplier relationship, including trust, openness, clear communications and common understanding.

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Update – 20/05/20

Following on from our previous briefings and webinars, this briefing looks at some options that contracting authorities could put into practice to manage their non-essential contracts at the current time.

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Update – 13/05/20

Following on from our previous briefings and webinars, this briefing looks at the various options open to buyers during the current COVID-19 crisis, in respect of existing contracts and new procurement opportunities. It also considers what contracting opportunities should consider doing to mitigate the COVID-19 pandemic against the need to deliver ‘business as usual’.

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Webinar – COVID-19: Managing non-essential contracts during COVID-19. Wednesday 27th May at 11am

It is important to realise that the need for strong contract management on non-essential contracts still exists during the current COVID-19 pandemic.
This webinar considers some of the steps contracting authorities can implement, including better communication with contractors, providing supplier relief and giving the supply base more responsibility on ensuring targets are met.

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Webinar – COVID-19: Making the best of Procurement Resources. Tuesday 19th May at 9.30am

Some authorities are currently finding they have contractors who are struggling to fulfil their contractual obligations, which is not only causing problems now but could lead to other issues further down the line. This webinar looks at a number of options authorities could consider, whether in existing contracts or those planned for the future and maps out some issues that should be identified as early as possible.
This webinar is co-hosted by Delta eSourcing. Delta eSourcing is an end-to-end eSourcing suite that allows buyers to take control of their procurement and contract management processes, ensuring compliance with the procurement regulations. The webinar is also sponsored by BiP Solutions Events programme which hosts an annual calendar of buyer and supplier procurement and supply chain related exhibitions, conferences and award ceremonies, attended by over 12,000 delegates each year.

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Update – 11/05/20

Following on from our previous briefings and webinars, this briefing brings together advice from different procurement policy notes and public bodies on paying suppliers, to help buyers to understand the options available.

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Webinar – COVID-19: Paying Suppliers – The Latest Guidelines. Thursday 14th May at 1.30pm

Many contractors are currently finding things hard, some due to contracts being undeliverable through no fault of their own, whilst others have issues around materials or staff. This webinar breaks down the various guidances put out by Cabinet Office and Scottish Government on how contracting authorities can help to deliver supplier relief and the ways in which this can be done.
This webinar is co-hosted by Delta eSourcing. Delta eSourcing is an end-to-end eSourcing suite that allows buyers to take control of their procurement and contract management processes, ensuring compliance with the procurement regulations. The webinar is also sponsored by BiP Solutions Events programme which hosts an annual calendar of buyer and supplier procurement and supply chain related exhibitions, conferences and award ceremonies, attended by over 12,000 delegates each year.

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Update – 29/04/20

Following on from our previous briefings and webinars, this briefing considers the importance of contracting authorities ensuring that contractors in the future can provide robust business continuity and contingency plans.

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Webinar – COVID-19: The Importance of Supplier Business Continuity and Contingency Plans. Wednesday 6th May at 11am

Amongst the many lessons being learnt by contracting authorities during the COVID-19 pandemic is the importance of ensuring that contractors have good structured business continuity and contingency plans in place, which ensure the continued delivery of services, works and supplies.
This webinar looks at the key issues buyers should be considering, what they should be asking their contractors, how to ensure the plans are dependable and the management requirements required to ensure they remain compliant with anything promised, to provide safeguards in critical contracts moving forward.

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Update – 21/04/20

Following on from our previous briefings and webinars, this briefing specifically looks at the issue of the Light Touch Regime and the options open to this sector at the current time.

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Webinar – COVID-19: The Light Touch Regime . Monday 27th April at 11am

In light of the Coronavirus crisis, procurement is facing very challenging times. To help buyers across the UK public sector, BiP Solutions’ Procurement Advice and Support Service (PASS) will be hosting a webinar on Monday 27 April at 11am. The care sector has been thrust into the forefront of the COVID-19 crisis, without any wish to be there. This webinar looks at the rules governing Light Touch Regime contracts and also highlights other options offered by the Public Contracts Regulations that can be used by organisations to ease their procurement problems at this time.

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Webinar – COVID-19: Rules on Extensions to Existing Contracts. Monday 20th April at 11am

In light of the Coronavirus crisis, procurement is facing very challenging times. To help buyers across the UK public sector, BiP Solutions’ Procurement Advice and Support Service (PASS) will be hosting a webinar on Monday 20 April at 11am. During the current crisis, one of the options open to buyers is to extend their current contracts. However, it isn’t as simple as merely giving a contractor an extension. This webinar looks at the issues in the current regulations, from what can be done under Regulation 32 to what can’t be done under Regulation 72, while considering recent EU Guidance and what it means for procurement.

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Update – 17/04/20.

Following on from our previous briefings and webinars, this briefing specifically looks at the issue of extending existing public sector contracts, where this is permissible, but also highlights the risks posed if done in error.

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Update – 08/04/20.

Guidance from the European Commission on using the public procurement framework in the emergency situation related to the COVID-19 crisis.

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Webinar – COVID-19: Using the Accelerated Procedure. Tuesday 14th April at 11am

In light of the Coronavirus crisis, procurement is facing very challenging times, so to help buyers across the UK public sector, BiP Solutions’ Procurement Advice and Support Service (PASS) will be hosting a webinar on Tuesday 14 April at 1100. The webinar will look at the use of the Accelerated Procedures to allow for buyers to undertake procurement in areas of urgency where non-competitive actions are not appropriate, but a quicker award is fitting in the circumstances. The webinar will also look at the different accelerated procedures and consider various issues including benefits and limitations of the process.

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Update – 01/04/20

Following on from our previous Advice Notes and Webinar, this Briefing specifically considers the use of the Accelerated process within the procedures as a quicker route to market for buyers and the key issues to consider in its use.

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Webinar – COVID-19: Using Framework Agreements and Dynamic Purchasing Systems. Monday 6th April at 11am

In light of the Coronavirus crisis, procurement is facing very challenging times, so to help buyers across the UK public sector, BiP Solutions’ Procurement Advice and Support Service (PASS) will be looking at the use of Framework Agreements and Dynamic Purchasing Systems, as quicker routes to market for buyers during the current Coronavirus crisis, and the key issues to consider in their use. The webinar will consider various issues including the benefits and limitations of both processes and how buyers can speed up the procurement timescale, engage faster with suppliers and ensure they achieve the outcomes they seek.

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Update – 27/03/20

Following on from our previous Advice Notes and webinar, this briefing specifically considers the use of Framework Agreements and Dynamic Purchasing Systems, as quicker routes to market for buyers during the current Coronavirus crisis, and the key issues to consider in their use.

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Update – 26/03/20

The Scottish Government have just issued their version of the Supplier Relief PPN put out by the Cabinet Office. Click on the button below to download.

Coronavirus (COVID-19): supplier relief SPPN 5/2020

Update – 25/03/20

We reflect on the latest information issued by the Scottish Government, of which the contents are relevant to buyers across the public sector, expanding on the PPN issued by Cabinet Office on Responding to Covid-19.

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Update – 24/03/20

Following the Government’s decision to call for self-isolation across the country, our latest briefing considers a number of areas that buyers will need to consider in relation to existing contracts and their supplier base.

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Webinar – Coronavirus: Working with your Suppliers. Tuesday 31st March at 11am.

As the Coronavirus situation continues to cause concern for buyers, particularly around continuity of service and supply chain issues, BiP Solutions’ Procurement Advice and Support Service (PASS) will be hosting a webinar on Tuesday 31 March at 11.00am, offering guidance to buyers across the UK public sector in dealing with such issues.

This webinar will consider the guidance issued by the Cabinet Office on Supplier Relief and also the criticality of having good communication channels and escalation procedures, to ensure open and transparent communication with all of your suppliers. The webinar will also look at the importance of assessing risk in certain contracts while looking at business continuity and contingency issues, in case of contract failure.

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Update – 23/03/20

Today we are bringing you the latest information from the Cabinet Office, in the form of a Procurement Policy Note on Supplier Relief due to Covid-19.

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Update – 20/03/20

Today we bring you the latest information from the Cabinet Office, in the form of a Procurement Policy Note on Responding to Covid-19.

DOWNLOAD COVID-19 PROCUREMENT ADVICE 1.

Webinar. COVID-19: The use of Regulation 32 for Urgent Requirements

In light of the Coronavirus crisis, procurement is facing very challenging times. To help buyers across the UK public sector, BiP Solutions’ Procurement Advice and Support Service (PASS) will be hosting a webinar on Thursday 26 March at 11.00am.

The webinar will look at how buyers can use Regulation 32 to help with procurement requirements thrust upon their organisation through urgency.

The webinar will consider various issues, including when buyers can by-pass the normal procurement route for urgent requirements; seeking to engage faster with suppliers; ensuring you remain compliant; and extending current contracts where appropriate.

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